Travel Management (Core Focus) • Plan and organize complex international travel (multi-city itineraries, last-minute changes) • Book flights, hotels, villas, and transfers • Handle visa applications, travel insurance, and documentation • Provide real-time support during travel (24/7 av...
Additional Information
The Role Travel Management (Core Focus) • Plan and organize complex international travel (multi-city itineraries, last-minute changes) • Book flights, hotels, villas, and transfers • Handle visa applications, travel insurance, and documentation • Provide real-time support during travel (24/7 availability when required) • Manage restaurant reservations, activities, and on-ground logistics Document & Compliance Management • Maintain and monitor all personal documents: passports, visas, residence permits, IDs • Track expiration dates and ensure timely renewals • Prepare and manage visa applications and supporting documentation • Ensure compliance with travel requirements prior to each trip • Maintain a secure and well-structured digital archive • Proactively flag risks and provide solutions Lifestyle & Personal Tasks • Manage day-to-day personal requests and errands • Source and purchase items (including luxury goods and hard-to-find items) • Handle bookings (restaurants, events, services) • Organise gifts and special occasions Family Support • Coordinate appointments (medical, personal, etc.)
Requirements We are looking for a highly organised, proactive, and detail-oriented Personal Assistant / Lifestyle Manager to support a private family. This role requires a hands-on, solution-driven individual who can independently manage travel arrangements, personal tasks, and administrative matters, ensuring a seamless day-to-day lifestyle for the family. Experience • Minimum 3–5 years experience as a Personal Assistant, Executive Assistant, Lifestyle Manager, Concierge • Proven experience handling complex travel arrangements • Experience supporting private individuals or families is highly preferred Skills • Russian • Fluent English (required) • Strong organizational and multitasking skills • High attention to detail • Ability to work under pressure and handle last-minute changes Personal Qualities • Proactive and solution-oriented mindset • Fast response time and strong sense of urgency • Discreet and trustworthy • Ability to anticipate needs without detailed instructions
About the company Petroruss DMCC is an independent oil trading and maritime company specializing in chartering services for a wide array of oil products, with a strong focus on commodities such as fuel oil, Vacuum Gas Oil (VGO), and diesel. Demonstrating an expansive approach to the energy sector, the company actively pursues long-term investments into international and regional energy assets. This investment strategy, in conjunction with its core trading activities, positions Petroruss DMCC as a prominent player in international oil trades, further establishing its standing in the global energy market.
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