Own the end-to-end execution of the procurement cycle from requisition through supplier selection, purchase order, delivery and invoice settlement so that the procurement function delivers on cost, compliance and continuity without daily escalation. This is a hands-on ownership role, a...
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The Role Own the end-to-end execution of the procurement cycle from requisition through supplier selection, purchase order, delivery and invoice settlement so that the procurement function delivers on cost, compliance and continuity without daily escalation. This is a hands-on ownership role, as well as a support role: you will run the operational engine of procurement and support the Head of Procurement on category strategy, supplier development and commercial negotiation at group level. Key responsibilities Procure-to-pay execution Own the full cycle: Material Request ? Purchase Requisition ? RFQ ? bid comparison ? Purchase Order ? delivery ? supplier invoice ? payment release, in line with the approved Procurement SOP and Delegation of Authority matrix. Issue and manage POs digitally, ensuring complete and accurate records for every transaction across all group entities. Perform three-way matching and resolve discrepancies with suppliers, warehouse and Finance before payment submission. Sourcing & supplier management Run competitive RFQ processes: minimum three quotations for qualifying spend, structured bid comparison, documented award justification. Negotiate price, payment terms, lead times and Incoterms with additive manufacturers, traders and logistics providers. Build and maintain the Approved Supplier List: qualification, documentation (SDS, COA, TDS, REACH/regulatory status), performance scorecards and periodic re-evaluation. Track supplier OTIF, quality claims and non-conformities; drive corrective action. Cost & market Deliver a measurable annual procurement savings target against baseline pricing. Monitor additive and base oil market movements (raw material indices, freight, surcharges, regional supply disruption) and flag price/availability risk with recommended actions. Support consolidation of pricing across suppliers and entities to leverage group volume. Quality & Inspection Arrange and oversee third-party inspection at loading and discharge (SGS, Intertek, Bureau Veritas or equivalent) — nominate inspectors, agree scope and sampling, review COA against contractual specification, and manage quality or quantity claims arising from inspection findings. Governance & reporting Maintain audit-ready procurement records and enforce segregation of duties. Produce monthly procurement reporting: spend by category and entity, savings realised, open PO ageing, supplier performance, inventory coverage. Contribute to continuous improvement of the Procurement SOP and ERP workflows.
Requirements 7+ years in procurement, sourcing or trading operations, of which at least 5 in chemicals, lubricants, base oils, petrochemicals or a related industrial commodity. Proven ownership of a full procure-to-pay cycle in a structured, SOP-driven environment. Strong working knowledge of Incoterms 2020, LC and TT payment mechanics, and international shipping documentation. Practical experience with GCC / free zone trade operations (JAFZA, DMCC, or equivalent) and customs documentation. Advanced Excel (comparative analysis, landed cost models, pivot-based reporting) and confident use of an ERP or procurement system. Excellent written and spoken English; precise, professional supplier correspondence. Detail discipline: this role is measured on accuracy of records as much as on commercial outcomes. Advantageous Technical familiarity with lubricant additive chemistry and finished lubricant formulations. Experience with REACH, GHS/CLP or other chemical regulatory frameworks. Exposure to Notion, or comparable no-code/low-code business systems. CIPS / CPSM certification (or in progress). UAE driving licence.
About the company LEXIN is a trusted orchestrator in the chemical and lubricant value chain, connecting global manufacturers, brand partners, and industries through operational excellence, ethics, and sustainable performance. We dont just distribute chemical products; we empower value creation through smart coordination, transparency, and trust. By aligning strategy with integrity and innovation, LEXIN helps manufacturers and partners optimize their supply chains, strengthen collaboration, and achieve sustainable growth. Our approach goes beyond transactions. Its about orchestrating every link in your chemical value chain, intelligently, responsibly, and with a long-term vision for shared success.
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