HR Senior Officer

The Role

Company Description: For 170 years, Veolia has been a global leader in providing water, energy, and waste management solutions. Serving public authorities and industries across 58 countries, our comprehensive services are essential to human development and sustainable growth. As we pro...

The Role
Company Description: For 170 years, Veolia has been a global leader in providing water, energy, and waste management solutions. Serving public authorities and industries across 58 countries, our comprehensive services are essential to human development and sustainable growth. As we progress alongside economic growth and human development, we continuously adapt and innovate, designing solutions that positively impact the environment and conserve resources. Veolia focuses on local solutions to purify and preserve vital resources, mitigate resource depletion, decarbonize lifestyles and production methods, and adapt to the impacts of climate change. Our mission is to build a better 21st century, and we proudly identify as #resourcers. Key figures of Veolia Near and Middle East: - Over 3,900 employees in the Middle East (in addition to the nearly 6,000 employees for Enova, which reports directly to Veolia Africa Middle-East for Facility Management and Energy Efficiency contracts in the region) - A robust local network across the region, including the UAE, Oman, Qatar, Bahrain, Kuwait, Lebanon, Turkey, Jordan, and Saudi Arabia - 40 years of sustainable partnerships In the Middle East, Veolia collaborates with industries, governments, communities, and commercial businesses to deliver innovative and sustainable solutions needed today, while maintaining a vision for tomorrow. Through public-private partnerships and innovative contractual schemes, Veolia is dedicated to achieving measurable results with pragmatic, sustainable environmental solutions. Job Description: HR Operations * Support the HR Manager in the implementation, development and continuous improvement of HR policies, procedures and best practices. * Coordinate the end-to-end recruitment process, including manpower requests, candidate screening, interview scheduling, offer preparation, onboarding and induction. * Monitor recruitment activities to ensure timely manpower sourcing and mobilization. * Coordinate employee onboarding, transfers, promotions, confirmations, contract renewals and separation processes. * Support employee relations by responding to HR-related inquiries and assisting in resolving employee issues in accordance with company policies. * Monitor employee attendance, leave records and other HR transactions. * Assist in identifying training needs and coordinating training and development activities. * Participate in HR initiatives, projects and continuous improvement programs assigned by the HR Manager. Payroll Administration * Prepare and coordinate the monthly payroll process in accordance with company policies and payroll schedules. * Verify attendance, overtime, leave records, allowances, deductions and all payroll-related transactions to ensure payroll accuracy. * Prepare and validate payroll inputs, including new joiners, resignations, salary revisions, promotions, incentives and other payroll adjustments. * Review payroll reports and reconcile discrepancies prior to submission to the HR Manager for review and approval. * Coordinate with the Finance Department to ensure timely and accurate salary payments. * Respond to employee payroll inquiries and resolve payroll discrepancies. * Maintain payroll records and supporting documentation with strict confidentiality. * Prepare payroll reports and analysis as requested by Management. * Ensure compliance with UAE Labour Law, company policies and statutory payroll requirements. HR Administration * Coordinate visa applications, labor cards, Emirates ID, medical insurance, work permits, employee cancellations and other government-related HR processes. * Monitor the validity of employee documents and ensure timely renewals. * Coordinate with PROs, government authorities and external service providers regarding HR and administrative matters. * Prepare employment contracts, HR letters, employment certificates and other employee-related documentation. * Maintain complete, accurate and confidential employee files and HR records. * Support the administration and renewal of company licenses and official permits. * Coordinate vehicle registration, renewal and related administrative documentation. * Support the administration of employee medical insurance enrollment and renewals. * Coordinate inward and outward correspondence related to HR/PR activities. * Follow up with departments to obtain pending documentation and approvals. Reporting & Compliance * Prepare periodic HR reports, manpower statistics, KPIs and other reports as requested by the HR Manager. * Support the preparation of reports required by Management, Shareholders and Veolia Group. * Assist internal and external auditors by preparing HR documentation and providing accurate records. * Ensure compliance with UAE Labour Law, company policies, HR procedures and document retention requirements. * Maintain accurate HR databases and personnel records. Department Support * Support the HR Manager in coordinating the daily activities of the HR/PR Department. * Work collaboratively with HR team members to ensure the efficient delivery of HR/PR services. * Perform HR Assistant duties during periods of absence, high workload or business requirements to ensure continuity of operations. * Assist in prioritizing daily HR activities to ensure timely completion of departmental objectives. * Act on behalf of the HR Manager in operational matters when delegated. Continuous Improvement * Identify opportunities to improve HR processes, systems and service delivery. * Assist in developing and updating Standard Operating Procedures (SOPs), forms and work instructions. * Support HR digitalization initiatives and other continuous improvement projects. * Recommend improvements to enhance operational efficiency, compliance and employee experience. QHSE Responsibilities * Understand, implement and promote the Company’s QHSE policies, procedures and objectives. * Ensure HR activities comply with QHSE requirements and company standards. * Report hazards, incidents, near misses and non-conformities in accordance with company procedures. * Participate in risk assessments and continual improvement initiatives. * Work closely with the QHSE Department to integrate QHSE requirements into daily HR operations. General Responsibilities * Maintain the highest standards of professionalism, integrity and confidentiality. * Coordinate effectively with all departments to ensure timely and efficient HR service delivery. * Build and maintain positive working relationships with employees, government authorities and external stakeholders. * Undertake any other reasonable work or related duties assigned by the HR Manager

Requirements
* Bachelor’s degree in Human Resources, Business Administration, or a related field. * 5+ years of relevant HR experience, ideally in a multicultural or fast-paced environment. * Strong knowledge of HR operations, employee relations, recruitment, onboarding, and performance management. * Good knowledge of UAE Labour Law and HR best practices. Fluent in English; Arabic is an advantage.

About the company
Veolia is the worlds largest environmental services company. For over 160 years, Veolia has provided public and private sectors with Water, Energy and Waste Management solutions and services which are vital to human development and sustainable growth. With over 200,000 employees on five continents, Veolia designs practical solutions for the management (operation, treatment, distribution and/or supply) of Water, Waste and Energy. Through these three complementary activities, Veolia helps to develop access to resources, to preserve available resources and to renew them. Veolia Group achieved revenues of EUR 28.5billion in 2021. (In 2020) the Veolia Group served 95mn inhabitants with drinking water, 62mn with sanitation, produced nearly 43mn MWH of energy, and recycled 47mn tonnes of waste. Veolia aims to become the benchmark company for ecological transformation. Our goal is to build a better 21st century. We therefore see ourselves as #resourcers. VEOLIA IN THE NEAR & MIDDLE EAST Veolia has operated in the Middle East for over 30 years, providing innovative and sustainable water & waste services to industries, governments & communities, retail and commercial businesses. Veolia has more than 3,000 employees in the Near & Middle East and a strong regional network of ~12 offices in the UAE, Oman, Saudi Arabia, Qatar, Bahrain, Kuwait, Jordan, Lebanon, and Turkey. Veolia currently has over 6,000 project references of work delivered in the region, and continues to develop new projects through public-private partnerships and innovative contractual schemes.