We are partnering with a semi-government real estate developer in Abu Dhabi to hire an experienced Executive Assistant with a background in supporting Design Departments. The successful candidate will provide high-level administrative and executive support to the Executive Director of ...
Additional Information
The Role We are partnering with a semi-government real estate developer in Abu Dhabi to hire an experienced Executive Assistant with a background in supporting Design Departments. The successful candidate will provide high-level administrative and executive support to the Executive Director of Design within the organization. Key Responsibilities Manage the Executive Directors calendar, appointments, meetings, and conference calls Coordinate travel arrangements and prepare documents for business trips and meetings Follow up on key tasks, deliverables, and deadlines across the Design Team Coordinate periodic and ad-hoc reports, ensuring timely inputs and approvals Prepare, edit, and review PowerPoint presentations, reports, letters, memos, and correspondence Manage approval requests by gathering and organizing the required supporting information Coordinate senior-level departmental meetings, prepare agendas, record and distribute minutes Organize events, conferences, and meetings, including logistics and budget coordination Prepare information and briefing materials for meetings with internal and external stakeholders Handle confidential documents and maintain an effective filing and document management system Screen calls and correspondence and manage communication on behalf of the Executive Director Coordinate the reception and arrangements for high-level guests and external stakeholders Support special projects and provide administrative assistance to senior members of the Design Team
Requirements Bachelors degree Holder 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role Current or previous experience within design department in real estate, property development, or a related industry is preferred. UAE experience is highly preferred Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Strong written and spoken English Excellent organizational, communication, coordination, and time-management skills Ability to handle confidential information and work with senior-level stakeholders
About the company Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, thats why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.
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