Sales Executive Assistant - Real Estate

The Role

We are currently partnering with a semi-government real estate developer in Abu Dhabi to recruit an Executive Assistant – Sales to support the Executive Director, Commercial. The role involves providing high-level administrative support, managing day-to-day operations, and helping ensu...

The Role
We are currently partnering with a semi-government real estate developer in Abu Dhabi to recruit an Executive Assistant – Sales to support the Executive Director, Commercial. The role involves providing high-level administrative support, managing day-to-day operations, and helping ensure the smooth execution of sales and commercial activities in a fast-paced environment. Key Responsibilities: • Administrative Support: Coordinate key tasks, prepare presentations, draft approval requests, and ensure timely processing of approvals for the Executive Director. • Calendar and Communication Management: Manage the active calendar of appointments, communicate commitments, process expense reports, and draft confidential correspondence. • Liaison Role: Act as a trusted liaison between the Executive Director and senior leadership, functional departments, and external stakeholders, fostering credibility and collaboration. • Meetings Coordination: Organize departmental and executive meetings, record and distribute minutes, follow up on action items, and maintain an effective filing system. • Document Preparation: Create and edit letters, memos, agendas, meeting notes, and presentations in support of the Executive Director. • Reports Coordination: Compile periodic and ad-hoc reports by coordinating with relevant teams and ensuring quality and timely submission. • Project Assistance: Assist with sales-related projects, producing complex documents, reports, and presentations as required. • Approval Management: Facilitate the approval process by collecting and verifying necessary supporting information. • Travel Management: Organize and manage travel arrangements for the Executive Director, including itineraries and related logistics. • Event Management: Plan and coordinate sales events, including venue arrangements, catering, invitations, and budget management.

Requirements
• Bachelor’s degree (or equivalent) in Business Administration, Sales, Marketing or related fields. • Proficiency in MS Office (Excel, PowerPoint, Word) • 4+ years of experience supporting C-Level Executives, with at least 2+ years in the UAE. • Excellent communication skills in written and spoken English. • Proven ability to work independently, manage multiple priorities, and thrive in a fast-paced environment. • Demonstrated ability to handle confidential information with discretion. • Strong organizational skills and attention to detail

About the company
Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, thats why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.