Project Manager - Events

The Role

A well-established entity is seeking an experienced Project Manager to lead the planning and execution of a large-scale Music Festival. The ideal candidate must hold a Project Management certification (PMP or equivalent) and have proven experience delivering projects following project ...

The Role
A well-established entity is seeking an experienced Project Manager to lead the planning and execution of a large-scale Music Festival. The ideal candidate must hold a Project Management certification (PMP or equivalent) and have proven experience delivering projects following project management methodologies, specifically with experience in music festivals and performing arts events. This role combines structured project management with hands-on event delivery, with primary responsibility for planning the project and coordinating cross-functional internal teams. Key Responsibilities: - • Lead end-to-end festival delivery using established project management methodologies. • Develop and manage project plans, timelines, milestones, and risk registers for the events team. • Ensure overall festival delivery remains strictly within scope, budget, and timelines. • Develop progress tracking dashboards, follow up diligently with the team, and draft regular project reports. • Oversee festival production, rehearsals, and live performances on-site. • Coordinate on-site event execution to ensure high-quality delivery and manage real-time operational challenges to guarantee seamless continuity. • Coordinate the project across cross-functional internal teams, including Technical (production, AVL, staging), Logistics (transportation, equipment, scheduling), Operations (venue, BoH, and crowd management), Administration (permits, contracting, budget, and compliance), and Hospitality (artist and guest services). • Coordinate team activities, track deliverables, and ensure alignment across all functions without direct line management responsibility. • Facilitate open communication and collaboration across all internal business pillars. • Hold full responsibility for artist and touring musician management throughout the entire project lifecycle. • Manage relationships with artists, bands, headliners, agents, and touring parties. • Plan and oversee complex artist logistics, including travel, accommodation, visas, soundchecks, and performance schedules. • Ensure full delivery of technical and hospitality riders in line with music festival and industry standards. • Act as the primary coordination point for all artist-related requirements across internal teams. • Develop and track project budgets while ensuring strict cost control and processing timely payments. • Manage contracts with artists, vendors, and partners, ensuring absolute compliance with financial and contractual obligations. • Coordinate with internal stakeholders, sponsors, and partners to provide regular project updates and ensure alignment on deliverables.

Requirements
To be considered for this role, you need to meet the following criteria: • Bachelor’s degree in Business Management or a related field. A master’s degree or relevant certification is a plus. • Project Management Certification (PMP or equivalent) is strictly required. • 5–8 years of experience in project and event management, preferably specifically within musical festivals or performing arts festivals. • Proven experience coordinating cross-functional teams, handling complex artist and touring management logistics, and managing large-scale budgets and vendor contracts. • Strong project leadership and cross-functional coordination within a non-line management framework. • Event delivery expertise in high-pressure, live performance environments. Specialized artist and touring management expertise within the classical music industry. • Excellent financial acumen, contract negotiation skills, and problem-solving abilities under pressure. Work Location: • Abu Dhabi

About the company
About Us Helping professionals grow. Supporting businesses thrive. Black Pearl is a HR consultancy and recruitment firm based in the UAE. We connect skilled professionals with leading organizations across the Gulf region, offering a personalized and thoughtful approach to hiring. Our team specializes in recruiting for roles across key industries, including but not limited to: - Healthcare and Life Sciences - Engineering and Construction - Technology and Digital - Finance and Accounting - Hospitality and Retail - Government and Emiratization Whether youre searching for your next opportunity or looking to hire, we work closely with you to understand your goals and find the right fit.