We are a growing legal consultation company based in Dubai seeking a highly organized, proactive, and multi-skilled Secretary cum Administrative Assistant. The ideal candidate will act as the backbone of our office operations, providing direct support to the Co-Owner. You must be comfo...
Additional Information
The Role We are a growing legal consultation company based in Dubai seeking a highly organized, proactive, and multi-skilled Secretary cum Administrative Assistant. The ideal candidate will act as the backbone of our office operations, providing direct support to the Co-Owner. You must be comfortable handling a diverse range of tasks, including client communication, billing, meeting scheduling, and basic accounting within a professional services environment. Key Responsibilities Office Administration & Front Desk: Manage the reception area, greet clients professionally, handle incoming calls, emails, and correspondence. Executive Support: Provide high-level administrative support to the Co-Owner, including managing calendars, scheduling appointments, and preparing for meetings. Client Follow-up & Liaison: Act as the primary point of contact for clients, following up on cases, collecting information, and providing case updates. Billing & Accounting Support: Prepare invoices, track fee payments, manage billing narratives, and follow up with clients on outstanding payments. Handle basic accounting, expense reporting, and petty cash management. Reporting: Prepare daily/weekly reports on office operations, billing status, and client follow-up updates for the Co-Owner. Office Supplies & Logistics: Maintain inventory of office supplies, manage office equipment, and coordinate with vendors.
Requirements Experience: Minimum 25 years of proven experience as a secretary, admin assistant, or personal assistant, preferably in a legal firm or professional services consultancy in Dubai. Education: Bachelors degree in Business Administration or relevant field. Multitasking Skills: Exceptional ability to manage billing, admin, and front desk tasks simultaneously while maintaining accuracy. Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with legal management software or billing software is a plus. Communication: Excellent written and verbal English communication skills (Arabic is a plus). Professionalism: High level of discretion, professionalism, and ability to handle confidential information.
About the company GULF LEGAL ADVISORY SERVICES (GLAS) Advocates and Legal Consultants is a premier corporate law firm based in the heart of Dubai, United Arab Emirates. With over 20 years of collective legal experience, we provide boutique, high-caliber professional services across corporate, legal, and financial sectors. Our firm serves a broad spectrum of clients in: Litigation Mergers & Acquisitions Corporate Restructuring Commercial Transactions Intellectual Property Regulatory & Compliance Matters We combine technical excellence with commercial insight to deliver tailored legal strategies that protect our clients interests and drive business success. At GLAS, we invest in exceptional talent and build dynamic, multidisciplinary teams operating at the pinnacle of their practice areas. We empower our lawyers and consultants to think entrepreneurially, act ethically, and collaborate seamlessly to achieve outstanding results. Our vision is to thrive as one of the leading law firms in the UAE and to establish a trusted presence across the MEA, Asia Pacific, and European regions.
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